November 20, 2017
Your privacy is important to us. At Ardenton Capital, we are committed to providing the highest quality of services and committed to maintaining the confidentiality, security and accuracy of your personal information. Therefore, we have established a Privacy Statement to govern how we collect, use, retain and disclose your personal information by the firm, its operating partners, and employees.
The data controller collecting the data provided by a visitor to this website is based in Canada. By submitting data on this website, a visitor provides their explicit consent to the use of the data in accordance with this privacy statement, including the trans-border transmission of data collected on the website for the fulfilment of voluntary requests.
1. About Us
This Privacy Statement applies to personal information – Ardenton Capital Corporation – Corporate Head Office, Suite 2400 – 1021 West Hastings Street, Vancouver BC, V6E 0C3 Canada, collects through this website – www.ardenton.com. Below are highlights of our personal information handling practices.
2. Effective Date and Scope
This Privacy Notice is effective as of November 20, 2017.
This Privacy Statement governs our practices with respect to personal information we collect through the following website and online applications – www.ardenton.com.
3. Data Collection – What Personal Information Do We Collect?
Personal information is information that identifies you or could be combined by us or our service providers and affiliates with other information to identify you. This information includes your personal e-mail address, your home address, your home telephone or cell phone number, and may include your age, and other similar information when associated with you. Personal information may also be information containing details as to whether you have opened our promotional e-mails or how you have used our website, if we can associate that personal information with you. If you are a business subscriber or prospective business subscriber, personal information does not include your title, business address and business telephone number.
This Website only collects personal information that is specifically and voluntarily provided by visitors. Typically, identifying information is collected to:
- Register for certain areas of the site
- Inquire for further information
- Distribute requested reference materials
- Submit resumes
Demographic information, including gender and occupation, is not actively sought, but may be submitted when a visitor responds to an online job application. It is Ardenton’s policy to limit the information collected to only the minimum information required to complete a visitor's request. In any instance where non-mandatory information is sought, we will obtain your explicit consent to collect and use such information.
Visitors are also able to contact Ardenton through the site via the contact form or the emails provided. Their messages will contain the user's name and email address, and phone number as well as any additional information the user may wish to include in the message.
This website is also used as a recruiting tool, a visit to the website may also result in the user sending a resume to an individual within Ardenton. Ardenton's intention is not to seek any sensitive information through our website unless legally required for recruiting purposes. Sensitive information includes a number of types of data relating to: race or ethnic origin; gender identification, political opinions; religious or other similar beliefs; trade union membership; physical or mental health or disability for the purpose of uniquely identifying a natural person; and in some cases, social insurance numbers or financial information. We suggest that you do not provide sensitive information of this nature.
If you do wish to provide sensitive information for any reason, Ardenton accepts your explicit consent to use that information in the ways described in this privacy statement or as described at the point where you choose to disclose this information.
4. Data Retention – How Long We Keep Personal Information?
Ardenton Capital Corporation implements policies and rules relating to the retention of personal information in accordance with Canadian provincial securities legislations and other applicable laws/rules (ie. Privacy laws) and notices. We retain personal information for as long as we reasonably require it for legal or business purposes and no longer than is necessary. In determining data retention periods, Ardenton takes into consideration local applicable laws, contractual obligations, and the expectations and requirements of our customers. Personal data that is no longer required to be retained is deleted or destroyed in a secure manner. When we no longer need personal information, we securely delete or destroy it.
Mailing list information and emails are kept for only the period of time considered reasonable to facilitate the visitor’s requests or until the visitor withdraws consent.
5. Data Usage – How Do We Use Your Personal Information?
A user may choose to provide personal information in the following examples:
- Order publications
- Submit resumes or work history information
- Participate in "subscribe to our newsletter" initiatives
- Contact us for further information
- Enter surveys
- Register for events and conferences
When a visitor provides personal information to us, we use it in connection with the purposes for which it was provided to us, as stated at the point of collection. This data is not shared with other entities or third parties other than as described in this statement or otherwise disclosed at the point of collection. If there is an instance where such information may be shared, the visitor will be asked for permission beforehand.
Except for the mailing list initiative described above, where visitors explicitly choose to receive specific Ardenton marketing or other materials, Ardenton will not use personal data collected from our websites to facilitate unsolicited marketing activities.
We retain your information for as long as necessary to fulfill the purposes for which we collected the information or as required by law. We maintain a records retention and destruction program to destroy information when it is no longer needed or required.
6. Web Analytics – Cookies and Log Files
If you are concerned about cookies, most browsers permit individuals to decline cookies. In most cases, a visitor may refuse a cookie and still fully navigate our website, however other functionality in the site may be impaired. After termination of the visit to our site, you can always delete the cookie from your system if you wish. However, please be aware that if you do turn off 'cookies' in your browser, you will not be able to fully experience some of Ardenton’s website. For example, you will not be able to benefit from automatic log-on and other personalization features.
In order to properly manage our website, we may anonymously log information on our operational systems, and identify categories of visitors by items such as time and length of visits, domains, and browser types. These statistics are reported in the aggregate to our webmasters. This is to ensure that our website presents the best web experience for visitors and is an effective information resource.
Full details on the cookies in use on our website can be found on the COOKIES INFORMATION page.
7. Children – Regarding Children and Minors
Ardenton understands the importance of protecting children's privacy especially in an online environment. This website is not intentionally designed for or directed at children 16 years of age or younger. It is Ardenton's policy never to knowingly collect or maintain information about anyone under the age of 16.
8. Data Disclosure – Information to Third Parties
We may share your personal information with our service providers that help us with our business operations. For example, we will share information such as your email address with companies that provide mail marketing services to us. We require our service providers to keep your personal information secure. In addition, our service providers may not use or disclose personal information for any purpose other than providing the services on our behalf unless we or they have obtained your consent.
Ardenton may only disclose your personal information outside of Ardenton under the following circumstances:
- Where the disclosure is necessary to fulfill your request to provide information to a third party
- As required by law through subpoena, search warrant or other legal process or any other legal or regulatory requirement
- When required to deliver publications or other material explicitly requested you
- When required to facilitate conferences or events hosted by a third party
- Where the disclosure is reasonably related to the sale or other disposition of all or part of our business.
Ardenton's policy is to disclose information to third parties with visitor’s explicit consent (e.g. newsletter subscription). We display all third party service providers’ names at the time of fulfilling the request.
The Ardenton website does not collect or compile personally identifying information for dissemination or sale to outside parties for consumer marketing purposes, or host mailings on behalf of third parties.
9. Data Disclosure – Law Enforcement Requests
We will disclose personal information without your knowledge or consent if we receive an order, subpoena, warrant or other legal requirement issued by a court, tribunal, regulator or other person with jurisdiction to compel disclosure of your personal information.
If we receive a written request from a police officer or other law enforcement agency with authority to request access to your personal information in the course of an actual or potential investigation into a breach of a law, our policy is to provide the requested information.
10. Data Storage – Outside of Canada
Personal data collected by Ardenton may be transferred or disclosed to third party service providers (and their subcontractors and subsidiaries) who process information on Ardenton’s behalf. These service providers, subcontractors and subsidiaries include providers of email mailing services, information technology, identity management, anti-money-laundering lists, website hosting and management, data analysis, data back-up, security and storage services. They may be located outside the country where a visitor is located. As a result, a visitor’s information may be transferred outside the country where they’re located.
If your personal information is used or stored outside of Canada, it will be subject to the laws of the country in which it is used or stored.
11. Data Preference – Access and Modify Your Personal Information
As a policy, visitors are not required to register to gain access to areas of the Ardenton websites. In certain cases in the future, as your Ardenton website experience expands, we may require visitors to register in order to obtain a user-ID and password for authentication and secure access to certain business confidential or proprietary information services.
Personally identifiable information provided to Ardenton through this website is provided voluntarily by visitors. Should visitors subsequently choose to unsubscribe from mailing lists or any registrations, we will provide instructions on the appropriate website area or in communications to our visitors; or a visitor may contact us at firstname.lastname@example.org.
You are legally entitled to request details of the personal information we are holding about you. Ardenton provides you the ability to keep your personal information accurate and up-to-date. If at any time you would like Ardenton to rectify, update, correct, erase or restrict the processing of your personal information, or you would like to obtain confirmation whether or not your personal information is processed by Ardenton, access your personal information, exercise your right to data portability or withdraw your consent to processing, please contact us at email@example.com. Before providing personal data to you, we will ask for proof of identity and sufficient information about your interaction with us so that we can locate any relevant data. We may also charge you a fee for providing you with a copy of your data (except where this is not permissible under local applicable law).
User updates of information should be handled by going back through the registration process. Ardenton is committed to providing reasonable and practical access to visitors to allow them the opportunity to identify and correct any inaccuracies. When requested and practical, Ardenton will delete identifying information from current operational systems.
When Ardenton retains personally identifiable information, Ardenton assumes responsibility for keeping an accurate record of the information once a visitor has submitted and verified the data. Ardenton does not assume responsibility for verifying the ongoing accuracy of the content of personal information. When practically possible, if Ardenton is informed that any personal data collected through a website is no longer accurate, Ardenton will make appropriate corrections based on the updated information provided by the authenticated visitor.
12. Security – How We Protect Your Personal Information
We take administrative, technical and physical measures to safeguard your personal information against unauthorized access, unauthorized disclosure, theft and misuse. This includes limiting access of employees to, and the use of, your personal information through the use of passwords and graduated levels of clearance. We do not publish all of our security measures online because this may reduce their effectiveness. We take physical precautions to ensure that the computer servers on which your personal information is stored and archived are secure and that access to such servers is protected. We educate our employees with respect to their obligations to protect your personal information and we require our affiliates and any third-party service providers to take comparable steps to ensure the protection of any of your personal information that is shared with them.
Although we take precautions against possible breaches of our security systems, no company can fully eliminate the risks of unauthorized access to your personal information and no website is completely secure. We cannot guarantee that unauthorized access, hacking, data loss or breaches of our security systems will never occur. Accordingly, you should not transmit personal information to us using our website if you consider that information to be sensitive.
13. Third Party – Links to Affiliated Websites
14. Third Party – Social Media Network
15. Modifications of this Privacy Statement
Ardenton reserves the right to modify or amend this Statement at any time by publishing an updated version here. The current version of the statement will be accessible on this website. When we make changes to this Statement, we will amend the revision date at the top of this page, and such modified or amended Privacy Statement shall be effective as to you and your information as of that revision date. We encourage you to periodically review this Privacy Statement to be informed about how we are protecting your information.
16. Visitors' Questions
If you have any questions or concerns regarding your privacy while using this Website, please contact us at firstname.lastname@example.org.
If you have any questions or concerns regarding your privacy while using this Website, please contact our Chief Privacy Officer at email@example.com.